Conference & Event Management

Event management covers the overall planning, promotion, administration, logistics, organization and management of an event or conference. When desired, In-Act can fully service you with all aspects of your event or assist you with smaller parts of your event.

Would you like to know what we can do for you? We look forward to meet you and provide you with more information. Please contact us at +31 24 360 08 49 or e-mail info@in-act.com.

Meeting Design

Formulating mission and objectives
Define Audience
Define Content
Develop Timeline
Search & Secure Venue

Program

Design Program
Select and contact program committee
Select and contact speakers, moderators, session chairs, keynotes and VIP’s
Main communication point for presenters
Logistics presentations & biographies of speakers
Audio visual organization for speakers (onsite)
Assist speakers, moderators and session chairs onsite

Financials and administrative organization

Budget calculation and control
Confirm and invoice participants, sponsors, exhibitors
Collect and process payments
Follow up payments
Control and settlement of invoices third parties
Participant registration
Production and coordination of name badges, evaluation forms, participants lists, etc.

Logistics

Abstracts handling
Proceedings handing
Manage food & beverage
Manage hotel and accommodation
Manage AV equipment
Manage 3^rd party contractors
Organizing transfers
Travel arrangements
Social program
Timeline & script
Evaluation & output

Onsite Management

Hostess Service
Registration and welcoming participants
Review conference script with location staff and technicians
Coordinate third party contractors
Coordinate audio visual needs
Instruct and assist speakers, moderators, VIP’s, sponsors, exhibitors and media

Marketing, Communication & Sales

Event marketing
Digital marketing
Blogs
Social Media
Website Management
Media & press
Printing
Mailing hardcopies
Development Sponsor- and exhibition packages
Sales of sponsor and exhibition packages